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Because CharityTrax™ is a portal solution, it provides your team with centralized access to all the information and resources necessary to regulate, track, and manage charitable activities.
CharityTrax provides a single point of entry for regulators, charities, solicitors, and the public. Multiple agencies and departments can collaborate and manage various steps in the process while feeding all information into a centralized case management module.
The base module of CharityTrax features public and administrative interfaces and a robust case management functionality that can significantly streamline the charitable regulation process.
Depending on the agency's regulation requirements and rules, customized application modules include registration and financials for charitable organizations and trusts, gaming, professional solicitors, and manufacturers and distributors. Every custom application is managed and tracked by the case management tool for superior performance and collaboration.
The centralized system provides a superior investigative capability allowing access to all inputs across the system including complaint, financials. evidence and other data. Multple investigative reports can be generated.
The CBOSS Central Payment Portal (CPP) can be added for integrated processing of fees. License issuance and data import capabilities are also optional with CharityTrax.
Each charitable organization, by way of a secure authentication process, can manage its own contact and application information, submit and review prior year financial reports, update information according to the permissions established by the controlling governmental entity, and electronically file any attachments and required documentation.
CharityTrax allows regulators to
Register:
- Charitable Organizations and Trusts
- Manufacturers and Distributors
- Solicitors
- Bingo Operations
Manage, Track and Audit:
- Campaigns
- Complaints (public and internal)
- Investigations
- Gaming Details and Licenses
- Organization Application Activities
- Financial Filings
Centralize:
- Organization Management
- Payment Processing
- General Case Management
- Investigations
- Multi Jurisdiction Access
- Real Time Reporting on System Data
- CharityTrax Features and Functionality
For Charitable Organizations & Trusts
- Manages registration information for charitable organizations
- Provides a secure, password-protected module for organizations to update registration data. The registering agency can set authorizations such that approval is required prior to certain key updates being deployed to the system.
- Automatic notification of due dates to applications for renewals and financial filings
- Cross-referencing of officers and members
- Automatic integration of IRS 990 electronic forms for financial reporting
- Generates and manages organizational, financial, task and management reports
- Historical application tracking
For Charitable Solicitors, Solicitations and Professional Fund Raisers
- Online registration and renewals
- Automatic authentication of charitable affiliation
- Fund contribution auditing and verification
- Cross referencing and auditing of affiliations and distributions of funds
- Campaign management and reporting
- Generates and manages organizational, financial, task, and management reports
For Investigations
- Automated and prioritized team and individual assignments for investigation of all types of applications, applicants and affiliated persons
- Inventory assignments, track progress and calendar future activities
- Cross referencing of questionable affiliates, violations and infringements
- Automated diary and task list
- Database investigation-related inventory items and associate them to case files
For Manufacturers and Distributors
- Online registration of manufacturers and distributors
- Supports multiple registrations
- Calculates registration fees based on the vendor type
For Charitable Gaming
- Accepts online gaming and renewal applications for all types of gaming licensing
- Tracks and cross references officials, operators, workers, and volunteers
- Records location and cross-reference activities
- Automatically ensures compliance to statutory regulations and mandates
- Calculates registration fees based on the organization or license type
- Centralized payment processing for licenses and fees
- Designed to adhere to current business rules and processes
- Tracks citation and violation history
- Automatically verifies validity and status of participating charitable organizations
- Online financial reporting and auditing capabilities
- Provides an automatic checklist of completed and deficient tasks
- Generates and manages organizational, financial, task, and management reports
- Historical application tracking
For Agency Administration
- Create and manage all user accounts
- Track all system activities
- Approve public registrations
- Easy interface for adding and editing organization details
- Permission-based user access for role management
- Central access for multiple jurisdictions
- Expandable to be agency intranet
- Imports existing initial data set
- Comprehensive charitable data tracking
For the Public
- Research charitable organizations and print reports of public information
- Law enforcement agencies can access information and cases via secure password protected access and assist in investigations or research inquiries
- Post complaints against a charitable organization or solicitor
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